International
Organization for Migration
International
Organization for Migration (IOM) Indonesia is looking for a Finance Assistant II, according to the
terms of reference below
Finance Assistant II (SVN/ID10/2014/044)
Kota Banda Aceh (Aceh)
Responsibilities:
ORGANIZATIONAL CONTEXT
AND SCOPE
Established in 1951, IOM is the leading inter-governmental organization in the
field of migration and works closely with governmental, intergovernmental and
non-governmental partners. IOM is dedicated to promoting humane and orderly
migration for the benefit of all. It does so by providing services and advice
to governments and migrants.
Under direct supervision of the Head of Office/Project Manager in Banda Aceh,
in close coordination with the Senior Resource Management Officer in Jakarta
for technical guidance and under overall supervision of the Chief of Mission,
Finance Assistant II incumbent will be responsible for providing administrative
and finance support to respective IOM Regional Office and its sub-offices.
Responsibilities And
Accountabilities
·
Responsible for
checking the accuracy of all payments, invoices, official receipts before
processing the requests for payment.
·
Processing and
releasing cash and cheque payments to staff and/or other payees as approved by
the Head of Sub-Office, ensuring that signed official receipts support all
payments
·
Maintain cash advance
balance of each staff and vendor as well as clear them in timely
manner. Ensure that all settlements are submitted on timely manner and are
accurate.
·
Input in PRISM the
daily transactions under regional office and other sub-offices.
·
Performe financial
monthly closure in close coordination with Jakarta Head
·
Prepare monthly
financial report reflecting all cash receipts and expenditures to be reviewed
by the Head of Sub-Office and submit to the Jakarta office
·
Prepare monthly budget
forecast and submit to Jakarta Office for approval and subsequent funds
transfer
·
Maintain an efficient
filling system of all financial and each project implemented in the field as
well as other supporting documents.
·
Provide clerical
assistance (drafting letters of correspondence, etc) as necessary
·
Ensure that accounting
documentations received for bank/cash payments in Jakarta and/or its
sub-offices are entered in PRISM on time and proper coding is used according to
IOM’s rules and regulations.
·
Undertake quality
control checks on the monthly accounts, ensure that debtor/creditor accounts
are cleared in a timely manner, review and reconcile the balance sheet and
review all other outstanding financial matters with banks and suppliers
·
Provide accounting
support and advice to sub-offices’ staff as necessary for efficient operation
at the sub-office level;
·
Maintain copies of
updates confidential individual records of employees based in respective area
and ensure that copies of all relevant documents related to staff employment
are enclosed, such as updated Personal History Forms, Curriculum Vitae Medical
forms (claims, receipts), contracts, etc
·
Maintain employee
attendance and leave records and communicate directly with Human Resources in
Jakarta for payroll purposes
·
Generate and prepare
administrative report as required
·
Perform any other
duties as may be assigned.
Requirements:
COMPETENCIES
The incumbent is expected to demonstrate the following technical and
behavioural competencies
Behavioural
a)
Takes responsibility and manages constructive criticism; b) Works effectively
with all clients and stakeholders; c) Promotes continuous learning;
communicates clearly; d)Takes initiative and drives high levels of performance
management; e)Plans work, anticipates risks, and sets goals within area of
responsibility; f)Displays mastery of subject matter; g) Contributes to a
collegial team environment; i) Incorporates gender-related needs, perspectives,
and concerns, and promotes equal gender participation; j) Displays awareness of
relevant technological solutions; k) Works with internal and external
stakeholders to meet resource needs of IOM.
Technical
- Effectively applies knowledge of multiple financial
disciplines to monitor and manage the work of staff
- Effectively applies knowledge of relevant financial
discipline
- Develops / follows internal control procedures to
prevent fraud and mismanagement
- Ensures application of institutional financial policies
and guidelines
- Advocates incorporation of financial considerations
into processes and procedures
EDUCATION AND EXPERIENCE
- University degree, preferably in Accounting with a
professional certification as chartered
accountant (CA) or certified public accountant (CPA).
- Minimum five years of finance/accounting and
administrative experience.
- Have relevant training and field experience,
specifically in IOM accounting systems.
- Knowledge of publicly recognized accounting systems
(SAP, ATLAS, Oracle, etc.), software and procedures are a distinct
advantage
- Ability to prepare clear and concise reports and to
analyze and interpret source information and data.
- High level of computer literacy is required,
particularly in IOM computerized accounting systems.
- Good knowledge of MS office, specifically EXCEL.
- Good communication skills, personal commitment,
efficiency, flexibility, drive for results, respect for diversity and
creative thinking.
- Ability to lead, coach and work effectively and
harmoniously with colleagues from varied cultures and professional
backgrounds.
LANGUAGES
Language: Thorough knowledge of English and
Bahasa Indonesia
Reference No. : SVN/ID10/2014/044
Position Title : Finance Assistant II
Position grade: General Service Staff,
Grade 5
Base Salary: IDR 12,418,167 per
month
Seniority band: Band III
Duty Station Banda Aceh
Type of Contract:
Special All Inclusive Contract, 3 (three)
months with possibility of extension. The tenure of contract of internal
candidate holding a Fixed Term/Regular contract will remain unchanged
HOW TO APPLY
Interested candidates are invited to send the application in ENGLISH, with:
- Cover letter, clearly specify suitability and
availability date,
- Complete the Personal History Form which can be
downloaded at the following link :
http://www.iom.or.id/loadpdf.jsp?lang=eng&pgs=nl&file=phform.xls
- Detailed curriculum vitae, including historical salary
and minimum three referees (preferably former direct supervisors).
indicating
the reference code above (SVN/ID10/2014/044) as subject.
The deadline for applications is 24 April 2014.
PENERIMAAN CALON PEGAWAI PT BANK TABUNGAN NEGARA (PERSERO) TBK
